Hosting an event is the best way to bring people together for any organization. Events are a great way to build camaraderie between your team members, from the newest employee to the highest executive, reinforcing an inclusive culture. While all attendees are what makes an event a success, the VIPs are arguably the most important.
In any event, VIPs can have a massive impact on their success. VIPs have the power to set the tone for the event, create a buzz for the attendees, and transition the event into a memorable and successful event. Depending on the occasion, VIPs can be several different individuals and may be employees, customers, partners, or non-profit organizations. For this reason, event organizers should go the extra mile in ensuring that they feel like VIPS. However, this is easier said than done because it can be pretty challenging.
The good news is that we’re here to help, and you can try any of the following methods:
#1 – Assign Personal Assistants for Your Event VIPs
This is one of the oldest tricks in the book, but it’s one of the easiest ways to make a vital person feel like a VIP. By assigning an assistant to oversee their needs personally, the VIP will feel more important, and they can have an easy time. Whether this is a direct assistant or an assigned assistant, every VIP should have an assistant to take care of them.
#2 – Upgrade Their Accommodations
One of the best ways to make an attendee feel like a VIP is to give them VIP treatment. This doesn’t necessarily mean that you should set them up in some glorious five-star hotel suite that they’ve never been in before. Instead, you could get a larger room for them and make sure that they have everything they need for their stay. This might be giving them a larger desk or making sure that they have a personal coffee maker without going far for their favorite coffee.
#3 – Give Them Wi-Fi Access
Any event without Wi-Fi access is an event that’s missing out on some VIPs. Most people are connected to Wi-Fi wherever they go, and it’s even more so when they’re in such a high-class event as a conference or some other event. VIPs want to be connected to Wi-Fi, and you should make sure that they are. This is especially true if you’re going to be holding many meetings or presentations at the event.
#4 – Give Them Exclusive Access to Special Content
The VIPs should easily understand what is going on at the event, but you can also take the VIPs up a notch. If they have Wi-Fi access, they should have a special agenda with all of the events and unique content in the app. VIPs should be able to download the app and get exclusive access to the unique content of the event. This could be the particular schedule or an individual plan that goes into detail on certain presenters or talks.
#5 – Provide Complimentary Tickets for Headlining Attractions
While VIPs should have some notable advantages, they aren’t necessarily entitled to special access to events. One great way to keep them happy is to provide tickets to the headlining events so that they can see the most critical moments. This is an excellent way to keep them involved and a perfect way to keep them entertained.
#6 – Add Free Food and Drinks
Any VIP will feel special if they get free food and drinks. This is true for any event, but it’s even more true for a high-profile event. The VIPs expect to have a special treatment at the event, and it’s up to the event organizer to make sure that this is the case. Giving the VIPs all of the food and drink they need all day makes them feel like they’re getting the royal treatment.
#7 – Include a VIP-Exclusive Event
An event is one thing, but an event full of VIPs is an entirely different matter. If the VIP is the head of an organization, the event should include an event just for them. This VIP event could be a branded event where the VIP gets to have their brand in the spotlight. If they’re not a business, they could have an event where they just hang out with a particular group of their employees or with other fellow VIPs.
VIPs are going to be the deciding factor in any event. Without them, the entire event is a potential disaster, and it’s going to be hard to get the kind of success you’re looking for. This is why you should go the extra mile to make sure that the VIPs are well taken care of and that they feel like VIPs.
If you’re looking for events services in Alpharetta, Burgess Events can help you! We provide activity booths and games such as pinball machines to ensure your event will be memorable, all for affordable prices. Simply go to our website and take your pick!