Are you putting on an event? That can be an exciting endeavor but also daunting. Whether you’re planning a wedding, organizing a conference, or hosting a meeting, you could be facing a long to-do list as well as several unknowns.
Fortunately, event planning is a profession in its own right, and there are many tools to simplify the process. One of the biggest obstacles in planning a significant event is the audio-visual (AV) component. How do you even begin to determine what type of audio and visual equipment you’ll need? Please read all about it in our list below!
Top 5 Essentials of AV Equipment for an Event
When hosting a gathering with more than a dozen guests, you’ll need to have the appropriate audio-visual (AV) equipment to make your presentations, speeches, or panels audible and appealing to all of your guests. To craft a great event, here are five non-negotiable AV equipment to have in your arsenal.
1. Laptop or Desktop Computer
Computers can be used to play video and audio, run presentations, scan documents, and serve as a web and email server. A computer can be used as the main component of your AV system, or it can be used as a component along with a projector as a display screen. Computer screens are also helpful for displaying slides, images, and other information during a presentation.
Projectors use bright light and mirrors to focus an image onto a wall, screen, or other surfaces. They can be used to project an image of a computer screen or a graphic, such as a map or a photograph from a memory stick, or both. You can use a projector’s audio to play an audio or video file from a USB stick if you want.
Speakers deliver sound to the recipient using either a wired or wireless connection. The number of speakers you will need will depend upon the size of your audience and the volume you want to achieve. It’s essential to consider the type of room you are in — the setup of your room may require multiple different types of speakers.
Microphones are a great way to add an audio component to a presentation, conference, lecture, or panel. Audio is a fundamental component of AV and is usually required for presentations. If you’re planning a live event, microphones are a must.
5. Cables, Cords, and Adapters
You will need cables, cords, and adapters to hook up your AV equipment. Some cables and cords are designed to hook up a projector to an audio/video receiver; others hook up the receiver to a projector. Adapters help hook up different equipment types to give a seamless connection.
Planners should consider their budget and the importance of audio/video to their event. Once you know what you want to use and how you want to use it, it’s essential to ensure you have the right equipment. With the right equipment and the right professionals on your team, you can pull off a fantastic event.
If you are looking for help with your event, get help from our professional event planning services today. We at Burgess Events would be pleased to help with everything you need to get your audio-visual equipment set and ready. Reach out to our team today for any questions you may have!