Summer gatherings are a great way to get the family and friends together. An outdoor party is perfect for warm weather months and can double as a memorable wedding, baby shower, birthday party, or graduation party. However, these fun parties are challenging to organize.
Hosting a summer party can be stressful, but these entertaining tips and party-prepping ideas can help you and your guests have the best time without worrying too much.
How to Organize an Enjoyable Summer Party For Everyone
1. Make Sure to Give Your Guests Time to Prepare for Your Party
Give your guests time to prepare for the party to show up looking and feeling great. If you want your guests to be free to attend, don’t wait until the last minute to send out the invitations. Send out the invitations at least two weeks before the party and include any vital party details like RSVP, address, or any food allergies or dietary restrictions.
2. Prep Your Place
Tidy up your house, yard, and patio. If your party is outside, don’t forget to check your patio furniture and make sure the yard is mowed and trimmed. If you’re using a tent for the party, check it to ensure it’s in good shape and ensure your electric cord can reach an outlet.
You’ll want to check your grill and ensure it’s ready to go. If you’re planning on using a bar, set it up and make sure you have plenty of ice to keep the drinks cold. Don’t forget to clean your bathrooms too.
You would be surprised how a clean, well-lit party space can make guests feel welcome and relaxed.
3. Prepare Your Party Checklist
To plan the perfect summer party, you’ll want to prepare your party checklist. Check if all party details are complete, like your invitations or RSVP, if you’re giving out party favors, if you’re providing food for your guests, and if you’ve got enough snacks, drinks, or ice.
- Make a list of all the party activities you’ll be doing, like a photo booth, games, or any entertainment.
- Write down any phone numbers you might need during the party, like your event rentals company.
- Write down the people you’ll invite, including their phone numbers and email addresses.
- Write down your party schedule. Make sure you know when you plan to set up and when you’d like to clean up.
- Get cash, a credit card, and a checkbook.
- Prepare the menu and many other things to make sure everything goes well.
4. Keep the Food and Drinks Coming
With a summer party, you’ll want to keep the food and drink coming to your guests. You’ll want to ensure your guests can eat whenever they get hungry or thirsty. You may want to hire a caterer or ask your guests to bring their food and drinks. If you must cook for the party, ensure you know your guests’ food restrictions or allergies.
5. Create a Summer Playlist
A summer playlist can help the party to flow smoothly. Music can influence people’s moods and whether they’re having a good time. You can set the mood of your party by choosing the right music.
Choose songs that suit your party’s environment, mood, and theme. Make sure the music you play is upbeat and energizing. More importantly, ensure your guests feel comfortable with your chosen music.
6. Keep the Party Guests Entertained
There are many things you can do to keep your guests entertained. You can hire a magician, a caricature artist, a photo booth, or hire a band. There are many unique party entertainers you can hire for your party. These things can compliment the vibe and theme of your party.
Hosting a summer party can be fun and a great way to relax. But if you’re planning on hosting a summer party, don’t also forget to have fun preparing it. You’ll want your party to be memorable for everyone, but make sure it is for you too. If you’re planning on having a party at your place, consider these tips and ideas and make your party enjoyable.
Let Burgess Events take care of your summer party planning needs in Alpharetta. We are the Southeast’s premier special event rentals company, offering the highest level of service, creativity, and industry expertise. We have you covered from entertainers to catering, concessions, tents, tables, and chairs. Contact us today!